You cannot run your business without the mission-critical data and software that keeps your team going. What would you do if you found yourself without access to your most important source code, passwords, data, or IP assets?
If you’re smart, you’ll have access to a data backup.
Still, your backup data is not impenetrable. That’s why secure offsite data storage is critical for peace of mind. We advise our clients to store their mission-critical information in two secure locations for added protection.
Are you curious about offsite storage backup and disaster recovery? We’ll discuss the ins and outs of secure data storage in this guide.
What Is Secure Offsite Data Storage?
Your mission-critical data is only as safe as the location where you store it. Some of the events that can affect your data might include:
- Floods
- Earthquakes
- Fires
- Electrical outages
- Man-made disasters
- Natural degradation
- Bad actors
Ideally, a secure backup offsite storage location should meet the federal guidelines for archival storage. This means your data, documents, and IP will have the same protection as priceless historical artifacts. You can only ensure your information is safe if the physical storage location meets or exceeds these standards.
In the age of climate change, this added protection is becoming more critical. The world is changing, and so, too, must your approach to data security.
Two-Site Data Storage Solutions and Security Measures
At EscrowTech, we go above and beyond to ensure our client’s escrowed data is consistently secure. Rather than storing data in one archival facility, we utilize two. In the unlikely event that one facility becomes compromised, we have one remaining offsite copy. Keeping data storage offsite means that natural disasters in one area won’t impact data stored in another.
Furthermore, our second vault allows clients to gain immediate access to their data in the event of an emergency. It ensures that our team can act immediately if you meet your escrow release conditions. You can rest assured that you will never be without your most mission-critical information.
What Makes an Offsite Data Storage Location Secure?
Constructing and maintaining a secure data protection and storage location means being proactive. We’ve considered all possibilities in advance and planned for them. That’s why half of all Fortune 500 companies trust EscrowTech with their source code and other data.
A secure offsite storage location should have the following:
- An independent power source
- Temperature control
- Air filtration
- Humidity control
- Fire-retardant construction
- Ionization detectors
- Halon fire extinguishers
- 24-hour armed surveillance
- Constant electronic surveillance
- Multiple security gates
The location of our primary offsite storage facility is in the interior of a granite mountain. We’ve constructed it using concrete and steel. It also features a 12,000-pound door.
Why did we choose a granite mountain? This allowed us to build our facility approximately 6,000 feet above sea level. This provides additional protection against natural disasters such as floods, fires, storms, earthquakes, and more. Our secure offsite backup location represents the gold standard in security.
Why Else Do Businesses Need Secure For Data Storage Offsite?
Even with the best of intentions, cybersecurity attacks still happen. Suddenly, unexpected malware or ransomware attacks may compromise your ability to access your data. In a zero-day scenario, your entire organization might come screeching to a halt. A secure offsite backup ensures business continuity, saving you time, money, and stress.
Likewise, natural disasters, Acts of God, and even local cybersecurity breaches can compromise your local or onsite backups. When data is stored offsite, you increase the odds that one copy will always be current and accessible. As a result, you’ll maintain business continuity and trust with your customers or clients.
Software Escrow and Offsite Storage
At EscrowTech, we specifically store your data, code, and IP as a form of risk mitigation. This is critical when there are two parties involved. Typically, both a licensor and licensee create the escrow agreement together.
Under pre-defined trigger conditions, we will release the data to the licensee. This is another way to ensure business continuity in the event of:
- Bankruptcy
- Failure to meet licensing agreements
- Vendor going out of business
In order for this to work, the escrow agency must maintain an up-to-date copy of the data in question. Since this is a legal obligation, the agency has a responsibility to take this seriously. It must be safe and accessible in the event that one party meets a trigger condition.
As a result, working with a software or SaaS agency is another way to protect your mission-critical data. It will be safe under all manner of tenuous legal conditions. Licensees maintain the legal right to maintain, update, and enhance mission-critical software.
Ultimately, you can ensure your business will never have to function without its most critical software, code, or IP. Secure offsite data storage is the best way to ensure the integrity of your most important data.
Secure Offsite Data Storage Solutions for Your Business
At EscrowTech, we take secure offsite data storage seriously. Our clients benefit from two-site, natural disaster-proof storage 6,000 feet above sea level. We’ve considered everything from power sources to temperature control, so you don’t have to. Every software escrow client can move forward with the confidence that their mission-critical data is immediately accessible.
Your mission-critical tools, passwords, and IP deserve the highest level of data storage security. When you work with EscrowTech, we will protect your most important assets, both legally and physically.
Speak to one of our professionals to learn more about our commitment to safeguarding your data.